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ADMINISTRATIVE POSITIONS
Dean's Office Administrative Assistant
Dean's Office Administrative Assistant
Reports to: Associate Dean for Extension Programs & Ministry Resources
Department: Dean of Faculty's Office
Status: Non-Exempt
Date: February 2009
Purpose of the job:
Provide administrative support for the Dean's office to achieve maximum efficiency and effectiveness.
Responsibilities:
Office Assignment
Provides hospitality, information and referral to visitors.
Manages and maintains the School’s calendar including scheduling and coordination of events, visits, lectures, convocations etc.
Serves as administrative assistant to the Associate Dean for Extension Programs & Ministry Resources.
Provide administrative support for the Course of Study and other school programs.
Provides secretarial services to the faculty upon request, such as classroom assignments, evaluation packets, supplies, travel arrangements etc.
General Office
Researches, compiles data and prepares reports in professional forms.
Files and maintains all office documents, records and reports.
Purchases and maintains general office supplies.
Answers office telephones and routing as needed.
Assists in the preparation and maintenance of the office budget.
Additional Responsibilities
Covers for the Dean’s Office Manager in her/his absence.
Manages special projects as required.
Perform other duties as assigned.
Qualifications:
Minimum Education and Experience:
The incumbent shall be a graduate from high school or G.E.D equivalent. Some college education is strongly preferred.
Minimum of three-four years of office work experience or equivalence is needed.
Knowledge, Skills, Abilities:
- Knowledge of administrative support procedures and systems, including but not limited to, word processing, managing files and records.
- Proficient with Windows operating system.
- Working knowledge and proficiency with all programs in Microsoft Office.
- Excellent verbal and written communication skills within the English language
- Ability to maintain confidential information.
- Effective management of one’s own time and the time of others.
- Proactive and takes the initiatives professionally.
- Displays honesty, ethical behavior and a decision-making ability.
- Ability to demonstrate independent judgment and discretion on the job.
Apply to:
Claremont School of Theology, 1325 N. College Ave. Claremont, CA 91711,
e-mail: humanresources@cst.edu or fax 909-447-7062. AA/EOE
FACULTY POSITIONS
No faculty positions are currently open.
To submit an off-campus job opportunity for Claremont School of Theology students
or alumni/ae, please send an email to financialaid @ cst.edu.
