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Coordinator of Campus Scheduling

Jobs Supervised: None

FLSA Status: Part-Time (20 hours) Non-Exempt

Date Updated: March 2015

Job Content

Summary: The Coordinator of Campus Scheduling position is responsible for campus related scheduling of events, classes and meetings.

Essential Duties and Responsibilities:

  • Using the Event Management Software (EMS), schedule all ongoing and one-time events or classes taking place on the campus.
  • Using EMS, request room set-up for each reserved space.
  • Work closely with the Dean’s Office to insure that all classes are assigned space prior to the start of each semester or term.
  • Adjust space assignments as necessary to accommodate changes in participation.
  • Routinely review space assignments to check for potential conflicts involving facilities set-up, catering or audiovisual services.
  • When working with internal customers insure that related services like catering and audiovisual have been reserved.
  • When working with outside customers, provide information on availability, pricing and availability of additional services.
  • Develop guidelines for event services for external customers.

Other Duties and Responsibilities:

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills
  • Strong customer service skills
  • Strong planning/organizational skills


  • Bachelor's degree from an accredited College or University is preferred
  • 1 to 3+ years of work related office/administrative experience

Language Ability:

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking. Computer Skills: Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities:

This position does not require supervisory responsibilities

Physical Demands:

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification:


The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: or fax 909-447-6390