Job Opportunities


Staff/Faculty Job Opportunities


Student Job Opportunities



Enrollment Services Specialist

Immediate Supervisor: Senior Director of Admissions and Enrollment Services
Jobs Supervised: None
FLSA Status: Non-Exempt

Summary

The Enrollment Services Coordinator performs a variety of responsibilities related to Enrollment Services at Claremont School of Theology and will support several offices including Admissions, Financial Aid, Registrar’s office and Student & Community Life. As the primary contact for students regarding the enrollment process, the coordinator answers questions in person, via the Internet, U.S. mail or by phone related to school policies and procedures for admissions, registration, financial aid and campus life. Refers students to appropriate resources. Provides service to a diverse population including new students, current students, international students, and community members from a variety of cultural and religious backgrounds.

Essential Duties and Responsibilities

Admissions:

  • Ensure that all inquiries submitted through our student information system (Empower) are submitted accurately in the system. Maintaining quality data in the system is extremely important including expunging of duplicate records.

  • Once inquiries are added to the SIS system, ensure that all inquiries receive admission packets in a timely manner.

  • Support the Admissions team members with Information Sessions and visit days by reserving the rooms, food, and other duties as needed.

  • Re-stock all admission related materials in the lobby area, including program sheets, inquiry cards, and other materials available for prospective students.

Financial Aid:

  • Working closely with the Director, the coordinator will ensure all communication to new and continuing students happens in a timely and efficient manner, including emails and phone calls. This includes the communication plan for Financial Aid, which includes reminders to students about completing their FAFSA for the upcoming year, reminder about completing Master Promissory Note for federal loans, and reminding graduates about exit counseling.
  • Perform basic financial aid related functions in the system, such as posting ISIRs on a daily basis and other duties as assigned.
  • Assist with walk-ins who have inquiries about financial aid, being able to answer basic questions.
  • Other Office duties, such as creating folders for new students, updating files for current students, filing paperwork, and order supplies as needed.

Registrar’s office:

  • Update and maintain all forms related to the registrar’s office, including registration forms, add/drop forms, and other forms located in the lobby area.
  • Processes official/unofficial transcript requests.
  • Ensure the forms are available at all times to prospective and continuing students in the lobby area.
  • Other Office duties, such as creating folders for new students, updating files for current students, filing paperwork, and order supplies as needed.
  • Assist with walk-ins who have inquiries about registration, being able to answer basic questions.
  • Work closely with the registrar building reports in Empower as needed.

Student and Community Life:

  • Generates and processes student, staff and faculty identification cards.
  • Support Orientation efforts, working closely with the Associate Dean of Student and Community Life.
  • Assist with walk-ins who have inquiries about student life, being able to answer basic questions.

Other Duties and Responsibilities

  • Other duties as assigned by members of the admissions team.
  • Other duties as assigned by the Financial Aid Director.
  • Other duties as assigned by the Registrar.
  • Other duties as assigned by the Associate Dean of Student and Community Life.

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Superior Customer Service Skills
  • Ability to demonstrate interpersonal skills through working with students, staff, faculty and other constituents
  • Excellent organizational skills – able to prioritize and meet deadlines
  • Must demonstrate integrity, ethical behavior and ability to handle confidential information accordingly.
  • Highly motivated and detail-oriented.
  • Team contributor
  • Ability to work with diverse ethnic and multi-cultural student population; sensitivity to issues surrounding religious vocation.

Education/Experience:

  • Bachelor's degree from an accredited College or University is required
  • Prefer previous experience in Enrollment Services – Graduate School Setting
  • Deep familiarity with non-Christian religious traditions and with diverse cultures (e.g., China, India, Korea, Latin America) is desired

Language Ability:

Excellent communication and interpersonal skills are necessary. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering information.

Reasoning Ability:

The ability to multi-task and prioritize in a deadline oriented, often high-pressure environment is critical; handling walk-ins, phone calls, and internet requests will be required.

Computer Skills:

Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities

This position does not require supervisory responsibilities

Physical Demands:

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification:

NONE

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: [humanresources@cst.edu]mailto:humanresources@cst.edu) or fax 909-447-6390



Director, Campus Management

Summary

The Director of Campus Management oversees all facilities and grounds related maintenance. This includes direction and supervision of staff, delegation of assignments, and processing of work orders to ensure effective operation of the physical campus. The person in this position will direct, manage, and evaluate work performance of Maintenance Technicians. Additionally, the incumbent will be expected to cultivate positive working relationships with affiliated centers and campus programs/offices while maintaining a high level of responsiveness and service to the campus community.

Essential Duties and Responsibilities

  • Manage all campus facilities and grounds. Direct facilities planning and deferred maintenance planning.
  • Oversee operations of the Maintenance Department, including buildings and grounds maintenance, custodial, landscaping, and campus security/safety.
  • Supervise Maintenance staff. Schedule, assign, and prioritize workloads. Set appropriate deadlines. Resolve conflicts. Monitor employees’ performance on a regular basis and complete annual evaluations.
  • Manage all work orders and event setup requests so that work is completed in a timely manner.
  • Manage classroom setups in consultation with Academic Affairs.
  • Effectively communicate work timelines with requesting parties.
  • Maintain effective working relationships with multiple constituents (e.g. students, staff, faculty, etc.).
  • Request bids and contracts with external vendors and outside services related to facilities and grounds. Manage relationships with external vendors.
  • Schedule and/or perform routine maintenance and inspection of equipment.
  • Responsible for the procurement of equipment and supplies.
  • Manage the procurement, implementation and utilization of software and other services related to campus management.
  • Schedule delivery of services. Coordinate the arrival and placement of new equipment, supplies, furnishings, etc.
  • Maintain OSHA compliance.
  • Manage keys.
  • Participate in the selection of Resident Assistants in conjunction with the Housing Office on an annual basis.
  • Meet with committees and other constituencies.
  • Maintain, administer and monitor budget. Resolve discrepancies. Verify accuracy of billing for services rendered.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • 5 plus years supervisory experience
  • Prior experience in facilities, grounds, maintenance, or related field
  • Excellent verbal and written communication skills
  • Demonstrated customer service abilities
  • Strong planning/organizational skills

Preferred Competencies

  • Experience with OSHA preferred
  • General Contractor’s License preferred
  • Prior experience in a higher education setting

Education/Experience

  • High School Diploma required; Bachelor's degree from an accredited College or University is preferred

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities

The person in this position will direct, manage, and evaluate work performance of all Maintenance staff.

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

California driver’s license; must have an insurable Motor Vehicle Record at time of application through duration of employ.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390



Student Activities Coordinator

Immediate Supervisor: Associate Dean, Office of Student and Community Life

Jobs Supervised: Student Employees, as assigned

FLSA Status: Full-time, exempt (37.5 hours per week). Benefits eligible.

Date Updated: May 14, 2015

Job Content

Summary:

The Student Activities Coordinator works directly with the student body to promote a hospitable, healthy and spiritually-rich environment for the student community at the Claremont School of Theology. The Coordinator plans, implements and evaluates events for a diverse, multicultural and interreligious student body and has responsibility for the physical space of the Edgar Community Center.
Essential Duties and Responsibilities:

  • Oversee student government leadership, including student-led councils and organizations on campus and acts as liaison between these groups and the Office of Student and Community Life with regards to budgets, event management, and planning.
  • Work as a member of a team on planning, implementing, and evaluating community-building student activities and events for a diverse, multicultural and interreligious context.
  • Manage the Edgar Community Center including coordinating events, vending services, and upkeep and care of the shared space.
  • Coordinate publicity, scheduling, food orders, etc. for the Office of Student and Community Life events including, but not limited to, the weekly Community Tea, New Student Orientation, Community Conversations, etc.
  • Manage budget reporting, petty cash, check requests and other financial processes for the Office of Student and Community Life including the Edgar Center and Student Activities Fund.
  • Manage the online job board for students, including screening and updating job postings as needed, and coordinates programming with the career services consultants.
  • Maintain good relationships with Claremont School of Theology’s denominational representatives and with partner schools.
  • Participate in weekly departmental meetings and other institutional meetings as needed.
  • Supervise student workers, including Federal Work Study students, as assigned.

Other Duties and Responsibilities:

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills
  • Strong customer service skills
  • Strong planning/organizational skills
  • Ability to work independently and as a member of a team
  • Demonstrated interest and ability to work with a diverse student population in a multicultural and interreligious setting
  • Adaptability in the face of a rapidly changing environment

Education/Experience:

  • Bachelor's degree from an accredited college or university is required; advanced degree in theology, religion, higher education administration, or cognate desirable.
  • Minimum 2 years (4+ years preferred) of work-related program administration experience, most desirable at an educational institution.

Language Ability:

Excellent communication and interpersonal skills are essential. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires strong organizational skills and the ability to manage multiple ongoing projects.

Computer Skills:

This position requires proficiency in Word, Excel, PowerPoint, google mail, Internet browsers, and other appropriate software. Experience in using social media desirable. Must be able to operate a variety of office machines, including copier and fax machine.

Supervisory Responsibilities:

This position requires supervisory responsibilities of student employees, as assigned.

Physical Demands:

This position may require long hours sitting and using office equipment and computers and moving around campus for events and activities. There may also be moderate lifting of supplies and materials up to 25 lbs. at times.

Special Requirements/Certification:

This position is not open to students currently enrolled in any program at Claremont School of Theology or its affiliates and partners.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711;
e-mail: humanresources@cst.edu or fax 909-447-6390