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Coordinator of Campus Scheduling


Jobs Supervised: None

FLSA Status: Part-Time (20 hours) Non-Exempt

Date Updated: March 2015

Job Content

Summary: The Coordinator of Campus Scheduling position is responsible for campus related scheduling of events, classes and meetings.

Essential Duties and Responsibilities:

  • Using the Event Management Software (EMS), schedule all ongoing and one-time events or classes taking place on the campus.
  • Using EMS, request room set-up for each reserved space.
  • Work closely with the Dean’s Office to insure that all classes are assigned space prior to the start of each semester or term.
  • Adjust space assignments as necessary to accommodate changes in participation.
  • Routinely review space assignments to check for potential conflicts involving facilities set-up, catering or audiovisual services.
  • When working with internal customers insure that related services like catering and audiovisual have been reserved.
  • When working with outside customers, provide information on availability, pricing and availability of additional services.
  • Develop guidelines for event services for external customers.

Other Duties and Responsibilities:

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills
  • Strong customer service skills
  • Strong planning/organizational skills

Education/Experience:

  • Bachelor's degree from an accredited College or University is preferred
  • 1 to 3+ years of work related office/administrative experience

Language Ability:

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking. Computer Skills: Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities:

This position does not require supervisory responsibilities

Physical Demands:

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification:

None

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390



Director, Campus Management

Summary

The Director of Campus Management oversees all facilities and grounds related maintenance. This includes direction and supervision of staff, delegation of assignments, and processing of work orders to ensure effective operation of the physical campus. The person in this position will direct, manage, and evaluate work performance of Maintenance Technicians. Additionally, the incumbent will be expected to cultivate positive working relationships with affiliated centers and campus programs/offices while maintaining a high level of responsiveness and service to the campus community.

Essential Duties and Responsibilities

  • Manage all campus facilities and grounds. Direct facilities planning and deferred maintenance planning.
  • Oversee operations of the Maintenance Department, including buildings and grounds maintenance, custodial, landscaping, and campus security/safety.
  • Supervise Maintenance staff. Schedule, assign, and prioritize workloads. Set appropriate deadlines. Resolve conflicts. Monitor employees’ performance on a regular basis and complete annual evaluations.
  • Manage all work orders and event setup requests so that work is completed in a timely manner.
  • Manage classroom setups in consultation with Academic Affairs.
  • Effectively communicate work timelines with requesting parties.
  • Maintain effective working relationships with multiple constituents (e.g. students, staff, faculty, etc.).
  • Request bids and contracts with external vendors and outside services related to facilities and grounds. Manage relationships with external vendors.
  • Schedule and/or perform routine maintenance and inspection of equipment.
  • Responsible for the procurement of equipment and supplies.
  • Manage the procurement, implementation and utilization of software and other services related to campus management.
  • Schedule delivery of services. Coordinate the arrival and placement of new equipment, supplies, furnishings, etc.
  • Maintain OSHA compliance.
  • Manage keys.
  • Participate in the selection of Resident Assistants in conjunction with the Housing Office on an annual basis.
  • Meet with committees and other constituencies.
  • Maintain, administer and monitor budget. Resolve discrepancies. Verify accuracy of billing for services rendered.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • 5 plus years supervisory experience
  • Prior experience in facilities, grounds, maintenance, or related field
  • Excellent verbal and written communication skills
  • Demonstrated customer service abilities
  • Strong planning/organizational skills

Preferred Competencies

  • Experience with OSHA preferred
  • General Contractor’s License preferred
  • Prior experience in a higher education setting

Education/Experience

  • High School Diploma required; Bachelor's degree from an accredited College or University is preferred

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities

The person in this position will direct, manage, and evaluate work performance of all Maintenance staff.

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

California driver’s license; must have an insurable Motor Vehicle Record at time of application through duration of employ.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390



Staff Accountant

Summary

The Staff Accountant provides key support to the accounting team in various aspects of accounting and finance.

Essential Duties and Responsibilities

  • Prepare, review, and analyze bank reconciliations
  • Process endowment fund reporting
  • Produce monthly journal entries and reconciliation of accounts
  • Assist in monthly, quarterly, and year-end process as directed; finalize month-end close on time while continually improving processes
  • Provide management with financial information by researching and analyzing accounts
  • Preparation of financial statements including monthly P&Ls, Balance Sheets, and specialized Excel Sheets
  • Ensure transactions are aligned with GAAP as well as internal policies and procedures; communicate any exceptions to management in a timely manner
  • Perfor

Other Duties and Responsibilities

  • Perform office administration, file maintenance, and other clerical services as necessary
  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Demonstrated skills and experience in managing goals through collaboration and teamwork
  • Intermediate (or better) Microsoft Excel software skillset required
  • Strong interpersonal skills
  • Clear verbal and written communication ability
  • Strong planning/organizational skills

Education/Experience

  • Bachelor's degree in Finance, Business, or Accounting
  • 4 to 7 years of related experience
  • Experience in non-profit education highly desired

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business communication.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires precise math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Proficient in Word, PowerPoint, Internet, Outlook and other appropriate software with a strong emphasis in Excel. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).

Supervisory Responsibilities

This position does not require supervisory responsibilities

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

None

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390