Job Opportunities



Student Job Opportunities



ADMINISTRATIVE ASSISTANT


Purpose:

This position helps to advance academic initiatives by assisting with smooth day-to-day operations of Bayan Claremont, and by fostering collaboration and coordination among the administrative staffs of Bayan Claremont and Claremont School of Theology (CST) offices. The incumbent will also coordinate a variety of projects that could include outreach, marketing, event planning, student relations, and other administrative duties.

Salary: This is a non-exempt, half-time (20 hours per week) position. Hours may increase over time.

Responsibilities:

  • In collaboration with the Dean, coordinate special projects as assigned,

  • Assist with scheduling, coordinating with CST offices, faculty, students and external parties to set up meetings and supervise the arrangement of related logistics including, reservations, travel arrangements, audio-visual equipment, catering, etc.

  • Report to and coordinate closely with the Head of Administration.

  • In collaboration with the Dean, schedule and synchronize agendas for standing Dean’s meetings with faculty, advisory board, and board of directors.

  • Coordinate Dean’s Office staff meetings, events, etc.

  • Manage the flow of electronic and paper mail as well as telephone activity in the Dean’s office, prioritize and draft messages or correspondence as needed.

  • Ensure completion of reimbursements of Dean/President’s and Administration Office expenses.

Qualifications:

The ideal candidate will:

  • Be experienced in handling a wide range of administrative responsibilities and will be able to work independently and proactively.

  • Be exceedingly well organized and flexible and enjoy the administrative challenges of supporting an office with diverse people and programs.

  • Have the ability to interact diplomatically and efficiently with a broad range of individuals, including faculty, students, potential students, administrators, trustees, external colleagues and international visitors.

  • Be comfortable operating in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and professional. possess excellent written and oral communication skills, a high degree of discretion, and attention to detail.

Bachelor’s Degree required, advanced degree desirable.

Bayan Claremont is located on the campus of Claremont School of Theology (CST), and Bayan Claremont employees are managed under the auspices of CST human resources department. Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to: Claremont School of Theology, 1325 N. College Ave. Claremont, CA 91711; e-mail: Humanresources@cst.edu or fax 909-447-6390


CONTROLLER


Reports to: Vice President for Business Affairs and Chief Financial Officer (CFO)

Annual Salary: Depending on qualifications

Job Description:

This is a full-time, salaried, exempt position with benefits. The position will:

  • Support financial and business operations common to a not-for-profit, higher education institution with a significant Federal Student Aid function.

  • Oversee Payroll, Accounts Payable, and Accounts Receivable and all related processes.

  • Make and review necessary general ledger journal entries and coordinate month-end closing.

  • Reconcile general ledger cash accounts with bank statements, and Federal Student Aid systems.

  • Record bank charges, fees and other adjustments.

  • Prepare monthly financial reports.

  • Prepare ad hoc financial analyses and reports.

  • Recommend policies and procedures related to the School’s finances and financial transactions.

Responsibilities:

Reconcile GL accounts to bank statements; prepare allocation schedules for various expenses; track daily cash balances and keep the CFO informed of our cash requirements; verify and post cash entries and reconcile general ledger accounts; record general ledger entries to the GL; prepare monthly financial reports.

Assist the CFO with special projects as requested, primarily ad hoc financial analyses, and ad hoc financial reporting. Assist with budget preparation and audits. Prepare monthly financial reports.

Through the Bursar, ensure the accuracy of Student Billing, including the maintenance of the billing table, the posting of student charges, the posting of institutional financial aid, and the posting of Federal Student Aid. Ensure the timely collection of Federal Student Aid funds, and the disbursement of aid to individual student accounts. Reconcile student aid accounts to Federal and other Agency records.

Reconcile GL accounts to donor records. Ensure that donations are posted to the correct fund accounts. Ensure that restrictions are satisfied prior to the release of funds.

Allocate insurance and pension reports for proper department allocation; Back-up and assist accounts receivable and accounts payable. Perform customer service function for students and other departments.

Evaluate policies and procedures. Recommend policy and procedure changes to improve efficiency and/or internal controls. Document policies and procedures.

Other duties as assigned.

Qualifications:

  • A four-year degree in accounting is required.

  • CPA is preferred.

  • Minimum of three years of experience in a higher education and/or not-for-profit accounting environment in a supervisory capacity is required.

  • Must be able to communicate effectively in English.

  • Demonstrate good computer skills, including good to excellent skills in using Microsoft Office programs.

  • MIP Accounting System and payroll experience is desirable.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390.


REFERENCE LIBRARIAN


Reports to: Dean of the Library

Department: Library

Status: Full Time - Exempt

Purpose of the job:

The position is responsible for developing and delivering both personalized reference assistance and classroom information literacy instruction, for helping to develop and manage library collections, and for assisting with special projects as needed.

Essential Duties:

  • Provide personalized reference assistance to graduate level students in the areas of theology, Scripture studies, practical theology, world religions, and religious studies;
  • Provide classroom and online information literacy instruction to graduate level students and faculty;
  • Provide professional evaluations of bibliographical formatting and use in Masters theses and doctoral dissertations;
  • Supervise and evaluate student workers;
  • Provide input regarding acquisitions and collection management; and
  • Assist with routine library operations.

Required Qualifications:

  • Ph.D. in religious studies or both a Masters in Library Science and a second Masters (M.A., M.Div., Th.M., M.T.S.) in some area of religious studies;
  • Eagerness to work directly with students and faculty in advanced research in religious studies;
  • Ability to work with library patrons from diverse religious and cultural backgrounds and commitments;
  • Ability to converse and write fluently in English;
  • Ability to speak publicly in classroom settings;
  • Experience in an academic library;
  • Comfort with technology and digital discovery and retrieval tools; and
  • Willingness to work some evenings and weekends.

Preferred Qualifications:

  • Experience with on-line reference and instruction;
  • Experience with collection management and development;
  • Research skills in languages beyond English (please specify languages and proficiency in cover letter); and
  • Experience creating on-line reference resources (e.g., video tutorials, research guides and web based instruction).

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send cover letter and resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390.